HRS4R

Human Resources Strategy for Researchers (HRS4R)

 

 

 

The Human Resources Strategy for Researchers

Important message to institutions:

Due to exceptional circumstances linked to COVID19, processing of HRS4R applications might suffer additional delays. Moreover, in the context of extraordinary measures taken at national level (e.g. universities or other institutions closed), all self-assessment deadlines between 15 March and 30 May can be extended by one or two months, depending on your needs. You only need to apply for an extension electronically in your dashboard or, if you need more than one month extension, send an email to the functional mailbox: RTD-CHARTER@ec.europa.eu.

Site Visits: All in house audits planned for April through June (and possibly July and August - depending on how the pandemic situation evolves) are cancelled. HRS4R experts and/or EC will contact you in due course to arrange additional dates. No site visits dates will be set before the situation both at EU and national level stabilises. Meanwhile, you can continue using the HR Excellence in research award.

Remote assessments: We will continue processing remote evaluations within the limits of HRS4R experts’ availability and the special circumstances of EC staff being on mandatory teleworking. Please note that evaluation and communication of outcome might incur further delays.

The ‘HR Strategy for Researchers’ supports research institutions and funding organizations in the implementation of the Charter & Code in their policies and practices.

The implementation of the Charter & Code principles by research institutions render them more attractive to researchers looking for a new employer or for a host for their research project.

The European Commission recognizes with the 'HR Excellence in Research Award' the institutions which make progress in aligning their human resources policies to the 40 principles of the Charter & Code, based on a customized action plan/HR strategy.

 

Download the HRS4R procedure chart (52.79 KB)

 

553 organisations have received the HR Excellence in Research award.

 

Willing to apply for the HR Award?

Are you in the Implementation/ Award Renewal phase?

 

 

Special information for UK institutions entering the process as newcomers, or switching from ‘The Concordat’ to the HR implementation via the European HRS4R.

Submitting your applications to HRS4R assessment will commit you to implementation under the rules of the strengthened procedure and assessment by international peer reviewers.

 

 

 

 

Visit the Policy Library:

  • Brochures

    Download brochures about the HRS4R in multiple languages

    Brochures

  • Documents

    Find additional documentation and templates on the HR Strategy process.

    Strengthened HRS4R process

HRS4R Events & News

 

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HRS4R Acknowledged Institutions

The "HR Excellence in Research" award gives public recognition to research institutions that have made progress in aligning their human resource policies with the principles set out in the "Charter & Code". Institutions that have been awarded the right to use the icon can use it to highlight their commitment to implement fair and transparent recruitment and appraisal procedures for researchers.

AUSTRALIA

 

 

INTERNATIONAL

MONTENEGRO

NORTH MACEDONIA

POLAND

SPAIN

UNITED KINGDOM

 

 

HRS4R New Application Modalities

 

Please note that as of 15 May 2018, ALL institutions interested to initiate the application for the "HR Excellence in Research Award" shall use the HRS4R E-tool - the European Commission's official platform, facilitating the management of the HRS4R process.

Enrolment in the HRS4R is voluntary and non-binding.

HRS4R implies a long-term commitment throughout many years, including joint efforts and coordination with various internal and external stakeholders. It is nevertheless a rewarding process as it ensures institution's transition from progress to quality, in terms of the implementation of the 40 principles of the Charter and Code.

For detailed information regarding the application process, please consult the technical guidelines below. Further questions should be addressed to the functional mailbox RTD-CHARTER@ec.europa.eu

 

Download the Technical Guidelines for the Initial Phase (1.95 MB)

 

 

 

 

 

 

After the “HR Excellence in Research Award” is granted, the participating organisation must document progress and quality of the actions and accompanying measures (such as embedding the HRS4R process into their current policies and practices).  

The organisation must submit to the European Commission an Internal Review on how its Action Plan has been implemented. The first Internal Review must take place within 24 months after the award was acknowledged (for Interim Assessment). The second Internal Review will be performed within 36 months after the outcome of the Interim Assessment. The HRS4R process will continue in a cyclical way, with new Internal Reviews every 36 months for Award Renewal (alternating the organisation of site visits).

Starting 20 September 2018, ALL institutions enrolled in the Implementation and Award Renewal processes of the HRS4R procedure can use the HRS4R E-tool for reporting purposes. 

 

What phase is your institution in?

Check the specific process flows for details about responsibilities and timelines.

 

 

 

 

Preparing the Internal Review for the Implementation or Award Renewal Phase?

Secure your access to the HRS4R E-Tool.

The purpose of the Internal Review is two-fold. It allows the participating organisation to assess own activity and report on the status of achievement for each of the actions previously planned, alter actions or timing of actions if necessary, also to create new actions for the upcoming years.

If the deadline for the Internal Review is approaching (at least 3 months before), the institution should contact RTD-Charter@ec.europa.eu for assistance regarding access to the HRS4R E-tool and online management of the reporting process.

After the successful submission of the Internal Review using the HRS4R E-Tool, the institution proceeds to the next level of the process, which consists of two separate steps:

 

 

The assessment of the application is the second step of the External Assessment phase and can only be initiated if an application has passed the administrative eligibility check.

Each application will be assessed by one (in Interim) or three (in Award renewal) expert(s)/individual peer reviewer(s), ideally the same involved in the previous assessment phase(s).

The expert(s) use(s) standard templates and criteria for all applications in order to ensure fair treatment for all institutions.

N.B: The template used by the assessor(s) can be downloaded from the Policy Library. It is strongly recommended to look into it carefully before submitting the Internal Review, in order to make sure every specific requirement has been considered.

At this stage, progress and quality of the actions and accompanying measures (such as embedding the HRS4R process) are assessed by the expert(s).

The assessment at this stage consists of a detailed assessment followed by recommendations.

 
 

 

 

 

 

 

e-learning

HRS4R e-learning module

The HRS4R e-learning module is a video-tutorial with step-by-step technical instructions for organisations on the application process to the HR Award, as well as the steps to pursue for the implementation and award renewal phases. It also includes background information about the Charter & Code, the endorsement procedure, the benefits of obtaining the HR logo, the timeframe for submissions, and much more.

The HRS4R e-learning module complements the Technical Guidelines with visual content and explanation

Access the e-learning module for organisations